1 · Customer
2 · Titles & units
3 · Review
4 · Confirm → Documents
New quoteDraft
Spec (applies to all units in this title)
Units in this title
| Unit (worksheet / booklet) | Pages | → Printed | Paper | Cover | Finishing | Print$ | Fin$ | +Add$ | Pack$ | Unit cost |
|---|
Pricing
Title cost (Σ all units)—
Teacher copies—
Cost price / set your revenue = RATE—
Subtotal (RATE × qty)—
GST 9%—
Quote total—
What the customer sees
—
Selling price / student—
FOC (free copies)—
Qty × Rate—
Amount—
Clean estimate = Title + Selling price only. The full spec & per-unit breakdown go on the Job sheet tab.
Documents from this line
Same data, two views — the split you asked for.Customer quoteclean — title + selling price
| Title | Qty | Rate | Amount |
|---|
Job sheetproduction — full spec & per-unit costs
Customers (bookshops)Display only. Use + New Customer to add all the details.
| Bookshop / school | Person in charge | Personal contact | Bookshop contact | |
|---|---|---|---|---|
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Click any bookshop to open its full profile — contacts, notes-to-remember, orders and class list.
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Archived Orders
Completed orders drop here 7 days after completion. Click one to reopen it.Loading…
QuotesReal quotes saved from the builder — numbered from your QBO sequence (#5567).
| Quote # | Customer | Date | Status | Total (excl GST) | |
|---|---|---|---|---|---|
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Save a quote from the Quote Builder and it appears here instantly.
Catalog & pricingComponents by category — click one to edit its details & price.
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📄
Worksheet Intake
Drop in the worksheet PDFs — Orange Flow counts the pages and works out the level & unit for each, renames them (
ADSPS-P1-U1.pdf), then sends them into the Quote Builder. Your files are never altered, only read.—
files ready
—
titles
—
total pages
1 · Point to the folder2 · Scan & read3 · Check titles4 · Send to Quote
⬆️
Drop PDF worksheets — or drop several title folders at once · or click to choose
Drag as many folders as you like here (one folder = one title) · PDFs or a ZIP also work
Pick a parent folder (each sub-folder = one title), or drag several folders onto the box above to add them all at once.
Channels
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# The Floor
Everyone in Orange Flow
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📚
Booklist → Invoice
Turn a school's SSC booklist email into a priced invoice, operator job sheet and packing list — no re-typing. Removes the manual invoicing step.
—
lines parsed
—
total pieces
—
value (excl GST)
1 · Paste email2 · Parse & price3 · Job sheet + packing4 · Create order
1 · Paste the SSC booklist email
Forward or paste the school's email — or drag & drop a photo, scan or PDF anywhere on this card. The AI reads it, no re-typing.
or drag files here
2 · Parsed lines — parser is a best guess (!). Fix the lines, then click Update to apply & confirm (✓).
Base rates / page:
| Item | Colour paper | Col pages | White paper | Wht pages | Qty | Finish | Rate | Amt | |
|---|---|---|---|---|---|---|---|---|---|
| Paste the email (or add an attachment/photo), then click ✨ Parse booklist with AI. | |||||||||
Set pages for all lines:
fills every line — you can still edit any line after
Booklist total (excl GST)—
3 · Operator job sheet + packing
For Vivian & Janet — spec + how to split each item. No pricing.Job sheet + packing
| # | Item | Paper | Qty (pcs) | Packing breakdown | Pages | Finishing | ✓ |
|---|
Total pieces: —. “Packing breakdown” = how to split the quantity (per class / bookshop + office / bundles). Operator ticks each line as printed & packed.
4 · Create the order
Saves the order and drafts a QuickBooks estimate. The invoice is raised later, from the order, when it's ready to dispatch.
auto-filled from the email if a date is stated — edit if needed, or set it later on the order
Reviewed the parsed lines and job sheet above? Create the order — pricing is finalised later on the order.
Good day
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Open quotes live
—
draft / sent
Orders in production live
—
confirmed + printing + packing
Deliveries today live
—
due today
Production pipeline
Live — open quotes and confirmed jobs by status.Loading pipeline…
QuickBooks estimates
Synced from QuickBooks — includes estimates typed directly in QBO.↻ Sync now—
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Orders
Worksheet / quote orders. Drag a card between columns to update production status; click to open & generate documents.All orders — list & bulk update
Tick orders to change status, print job sheets, or export.Booklist Orders
Orders created from the Booklist module. Drag between columns to update status; click to open.All orders — list & bulk update
Tick orders to change status, print job sheets, or export.Drop a document to quote
PDF or scan → Orange Flow reads it, asks only what it can't infer, and drafts the quote from the customer's rates.
Detected→Specs asked→Quote drafted→Saved to Drive
Oh5
Oh5live
Orange Flow’s AI — reads your whole MIS, answers from live data, and can queue changes for you to confirm.
Try asking
Tasks
Non-production to-dos — assign, set a due date & priority, track to done.Loading…
Corporate quote
Build a priced quote from the corporate rate card — per-piece pricing, any number of lines.Loading…
Price Builder
live · real pricing engineBuild a product's cost from reusable blocks — the engine turns cost into the selling price (cost + margin).Loading…
📅
Important dates & delivery blackouts
Days when deliveries to schools should be avoided (PSLE oral, exams, events). If a delivery date lands on one, Orange Flow warns you — but you can override when you have permission.
🤖 Let Oh5 read the dates from a notice
Paste a school circular / exam schedule — Oh5 pulls out the dates for you to confirm.
➕ Add a date manually
Upcoming & all dates
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👥 Users
🔌 Connectors
👥 People in Orange Flow
Add your staff here with a photo, email and contact number. They become mentionable on The Floor, show up with their picture in chat, and can be added to private channels. Everyone you add is listed below.
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🔑 Access levels
Super admins can manage everything (roles, integrations, Oh5 house rules). Everyone else is a user. The owner is always super admin.
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📜 Audit log↻ Refresh
A tamper-resistant record of key changes — who did what, when.
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The outside services Orange Flow connects to. Connect an account once and Orange Flow does the rest.
🧾 QuickBooks Online
Push booklist/order invoices straight to QuickBooks. QBO assigns the invoice number and Orange Flow reads it back — so it can never clash with invoices you type directly in QBO.
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📧 Google (Gmail + Drive)
One Google connection powers two things: branded "your order is on the way" emails from sales@orangeprint.com.sg (with the invoice PDF), and filing worksheet PDFs to Google Drive. If you connected before Drive was added, click Reconnect once to grant Drive access.
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